Privacy-sensitive data, or personal data, are processed for the use of our services and via the websites www.summit.nl and www.hippocampus.eu. Summit Registration & Services B.V. (hereinafter “Summit”) considers careful handling of personal data to be of great importance. Personal data are therefore carefully processed and secured by us.
In our processing, we comply with the requirements of the privacy legislation. Amongst other things, this means that:
- we clearly state the purposes for which we process personal data. We do so via this privacy statement;
- we limit our collection of personal data to only those personal data that are necessary for legitimate purposes;
- we first ask your explicit consent to process your personal data in cases where your consent is required;
- we take appropriate security measures to protect your personal data and require the same from parties processing personal data on our behalf;
- we respect your right to provide access to, correct or delete your personal data at your request.
Summit is the data controller at www.summit.nl. In this privacy statement, we explain which personal data we collect and use and for what purpose. We recommend that you read it carefully.
Use of personal data
When using our services and using our website, we obtain certain data from you. This may include personal data. We store and use only the personal data directly provided by you in the context of the service you have requested, or for which it is clear at the time of provision that it will be provided to us for processing. We use your data, for example, when you visit our website, create an account, use our services or contact us.
We use the following data for the purposes set out in this privacy statement:
- name and address details
- telephone number
- billing address
- e-mail address
- payment details
Furthermore, we collect your IP address, which browser is used, which operating system is used, your language settings and pages (on our website) shown to you. We only use this data to make navigation easier and to improve our website.
For information on the use of cookies on our website, please refer to our cookie statement. This can be found further down this page.
Register
Certain parts of our services require you to create an account and register first. After registration, we save your chosen user name and the personal data you provided. We save these data so that you do not have to fill them in again each time and so that we can contact you as part of the execution of the agreement. We keep your data for as long as you have an account with us. To delete your account, see the heading ‘Delete account’ later in this statement.
We will not provide the data linked to your user name to third parties, unless this is necessary within the framework of the execution of the agreement you conclude with us or if this is required by law. In case of suspected fraud or abuse of our services, we may hand over personal data to the competent authorities.
Portal and dashboard access
Our portal allows you to access a management environment where you can set up, specify and change things yourself. To grant you access, we need your personal data.
Delete account
You can cancel your account and delete it or have it deleted by means of the appropriate functions in your management environment or by sending us a request to that effect by e-mail. We will process your request as soon as possible. We will delete your account as soon as possible, but at the latest within one month. We may need to keep certain data for longer, such as payment data (if applicable). For example, the tax authorities have a statutory retention obligation of seven years.
Handling demo request
When you request a demo from us, we use your personal data to process it. If necessary for proper processing, we may also provide your personal data to third parties. You can read more about this later in this privacy statement.
Contact form and newsletter
Through our website, we offer the possibility to ask questions by means of a contact form, whereby you are asked to fill in various data in order to handle your question. You choose which data you provide when doing so. The data you send us will be kept as long as necessary according to the nature of the form or the content of your e-mail for a complete response and handling.
We offer a newsletter to inform interested parties about our products and/or services. Every newsletter contains a link that allows you to unsubscribe. Your e-mail address will only be added to the list of subscribers with your explicit permission. If you are already a customer with us, it is possible that you will receive the newsletter without your explicit consent. However, it is possible to indicate in advance that you do not want this (opt-out).
Advertisements
Our website may display third-party advertisements, which track personal data in order to tailor them.
Disclosure to third parties
We may disclose your data to our partners. These partners are involved in the performance of the agreement. Our website includes social media buttons. With these, the operators of these services collect your personal data.
Security
We take security measures to limit misuse of and unauthorised access to personal data. In particular, we take the following measures:
- access to personal data in your account is protected by a user name and password;
data is stored in a separate, protected system after receipt; - we take physical measures to protect access to the systems in which personal data are stored;
- we use secure connections (Transport Layer Security/Secure Sockets Layer, abbreviated to TLS/SSL) that protect all information between you and our website when you input personal data;
- we keep logs of all retrievals of personal data.
Retention periods
The personal data described above will be kept for as long as necessary to process your requests, provide our services to you or deal with your questions, comments or complaints. The data will then be deleted, unless there is a legal obligation that requires longer retention (such as the seven-year tax retention obligation for payment data).
Third-party websites
This privacy statement does not apply to third-party websites connected to our website by links. We cannot guarantee that these third parties will handle your personal data reliably or securely. We advise you to read the privacy statement of these websites before using them.
Changes to this privacy statement
We reserve the right to make changes to this privacy statement. It is recommended that you consult this privacy statement regularly so that you are aware of these changes.
Inspection, correction and deletion of your data
For questions about our privacy policy or questions about inspection, modification or deletion of your personal data, please contact us via the contact details at the bottom of this page.
You can also send us a request to view, amend or delete your personal data. You can also submit a request to request a data export for data that we use with your consent or that are processed within the framework of an agreement with us, or substantiated indication that you want us to restrict the processing of personal data. We will respond substantively to such a request as soon as possible and at the latest within one month. If the request is difficult, we will inform you of this within one month, and will respond within two months thereafter at the latest.
To prevent abuse, we may ask you to provide adequate identification when doing so. When it comes to access to personal data linked to a cookie, you must send a copy of the cookie in question. You can find this in the settings of your browser. If the data is incorrect, you can request us to change or remove the data.
Personal data authority
Of course we are happy to help you if you have complaints about the processing of your personal data. Pursuant to privacy legislation, you also have the right to lodge a complaint with the Personal Data Authority against such processing of personal data. You can contact the Personal Data Authority for this purpose.
Contact details
Summit Registration & Services B.V.
Maliesingel 41,
3581 BK Utrecht
The Netherlands
info@summit.nl
0031-30-2307940
Cookie Statement
Summit Registration & Services B.V.
Cookies are used on our website. Cookies are also placed via third parties engaged by us. A cookie is a simple small file sent along with pages of this website and stored by your browser on your computer’s hard disk. The information stored therein can be sent back to our servers or those of the relevant third parties on your next visit.
When you visit our website for the first time, a notice will be displayed explaining to you why we use cookies. By clicking agree, you consent to the setting of these cookies. You are free to disable cookies via your browser. Please note, however, that our website may then no longer work optimally.
We have made agreements with third parties that place cookies and applications. However, we do not have full control over what the providers of these applications themselves do with the cookies when they read them. For more information about these applications and how they handle cookies, please see the privacy statements of these parties (please note that these may change regularly).
On our website, cookies are used to:
- enable website functionalities and protect the website (technical or functional cookies);
- analyse the use of the website and improve the website on that basis (analytical cookies);
- to make the internet offer more interesting for you by displaying advertisements in line with your interests and/or by means of targeting (advertising/targeting cookies);
the possibility of sharing information from our website via social media channels (social media cookies).
If you give us permission via the cookie settings, we use the following parties:
- DoubleClick Ad Exchange-Buyer
- Google Analytics
- Google AdWords Conversion
- Google Dynamic Remarkteting
- Gravatar
- Piwik Pro
Technical or functional cookies
Some cookies ensure that certain parts of the website work properly and that your user preferences remain known. For example, cookies may be used to render fonts properly, to remember your usage session on the web server so you can view the website, or to remember a search term searched for within the website or a chosen filter.
Analytical cookies
This site uses analytical cookies in order to understand how our website is used, to provide us with reports about the website and to provide us with information about the effectiveness of our campaigns.
Advertising cookies
This site uses advertising cookies so that the online advertising offer can be improved for you and so that we can gain insight into our campaign performance. These cookies link a unique cookie ID to you as a website visitor, so that, among other things, you do not see the same advertisement several times. As these cookies are considered tracking cookies, we ask for your permission to place them.
Social media cookies
On our website you will find buttons to promote our website on social media. These buttons work through bits of code that come from these social media networks themselves. Cookies are placed by means of this code.
More information about the above parties
We have no influence on the use of data by the above parties and/or third parties. The above parties may provide this information to third parties if they are required to do so by law, or to the extent that third parties process the information on their behalf. Please read the privacy statements of these parties (which may change regularly) to read what they do with your personal data that they process via these cookies. We do, however, have a processing agreement or model contract with these parties.
Enabling and disabling cookies
You can disable cookies by changing your browser settings (see the browser help page for exact instructions). If you only want to accept analytics cookies and functional cookies but not advertising cookies, you can select the “Block third-party cookies” setting in your browser. Please note that our website will not work optimally if cookies are disabled.
Deleting cookies
Most cookies have an expiry date. This means that they expire automatically after a certain period of time and no longer record data from your site visit. You can also choose to delete cookies manually before the expiry date. For more information on this, please consult your browser manual.
Third-party websites
This cookie statement does not apply to third-party websites connected to our website through links. We cannot guarantee that these third parties will handle your personal data reliably or securely. We therefore advise you to read the privacy statement of these websites before using them.
Your rights regarding your data
You have the right to access and correct, delete or in some cases restrict or move your data. To do so, you can contact us directly via our contact form or via the contact details below. To prevent misuse, we may ask you to provide adequate identification. In addition, when it comes to access to personal data linked to a cookie, you must send a copy of the cookie in question. You can find this in the settings of your browser.
Changes to this cookie statement
We reserve the right to amend this cookie statement. Changes will be published on our website. It is therefore recommended that you consult this statement regularly so that you are aware of any changes.
Any questions?
For questions and/or comments concerning our cookie policy, please contact us via the contact form or via the contact details below.
Summit Registration & Services B.V.
Maliesingel 41
3581 BK Utrecht
The Netherlands
info@summit.nl
0031-30-2307940
