FOR MARKETING & EVENT MANAGERS

Less manual work. More impact on your recruitment

You organise dozens of events every year. Hippocampus is your student recruitment partner, taking the hassle out of your digital admin: registration, communication, and follow-up. This leaves you free to focus on strategy, creativity, and building personal connections with students.

Want to see how other universities are doing it?

"With Hippocampus, we saw student registrations for our recruitment events triple compared to our old system."

Saskia Gibson

Higher education marketing and communications advisor

Trusted by 50+ higher education institutions

THE DAILY REALITY OF A RECRUITMENT TEAM

Do you recognise this?

Burdened by manual admin

Every open day or taster day takes hours of preparation: pulling lists, designing emails, sending reminders and tracking attendance. And that is before you even think about the follow-up.

Frustrated by fragmented systems

Registrations in one system, emails in another, and results in a spreadsheet. No one has the complete picture, and with every campaign, you're starting from scratch.

Unclear rights

Faculties and departments often work across one another. Who should see what? And who is allowed to edit? Without clear roles and permissions, this leads to mistakes and duplicated effort.

How Hippocampus helps you

Create activities
in minutes

Arrange an open day, taster session or exhibition presentation through an easy-to-use wizard. Hippocampus automatically manages the registration page, capacity planning, and matches the right students based on their interests. No spreadsheets, no separate tools.

How It Works

Hippocampus dashboard featuring the 'Add new open day' form for scheduling an event

The Hippocampus dashboard, featuring Activity Automations and a clear overview of scheduled emails and SMS messages

Activity Automation:
Set it up once

For each type of activity, you craft your email sequence just once: invitation, reminder, confirmation, evaluation. With each new activity of that type, the entire journey runs automatically. No more manual follow-ups — Hippocampus handles the sending, while you steer the outcomes.

See how Activity Automation works

Roles and permissions:
everyone in the right role

Provide faculties and programmes with their own workspace, tailored precisely to the access they need. Centrally, you maintain a clear overview, while locally, colleagues can independently manage their activities. No hassle about who can view or do what.

More about roles & permissions

The Hippocampus dashboard, featuring the account overview and user role management

OUTCOMES

Designed for your everyday work

Streamlined Processes

Create the entire email flow for an event in under a minute.

Branded email templates

Create emails in your own branding with an intuitive drag-and-drop editor

Intelligent audience selection

Filter by interest, stage, or past activities

Roles & permissions

Centralised and decentralised operations with controlled access for each course

Scan application

Scan QR codes at activities, visible immediately in the student profile

Activity reporting

Get an immediate overview of attendance and no-shows for every event

"With Hippocampus, we saw student registrations for our recruitment events triple compared to our old system."