"With Hippocampus, we saw student registrations for our recruitment events triple compared to our old system."

“With Hippocampus, we saw registrations for our recruitment events triple compared to our old system.”

Saskia Gibson

Marketing & communications advisor

Marketing & communications advisor

Graafschap College logo

Trusted by 50+ higher education institutions

Trusted by 50+ higher education institutions

THE DAILY REALITY OF A RECRUITMENT TEAM

Do you recognise this?

Burdened by manual admin
Burdened by manual admin

Every open day or taster day takes hours of preparation: pulling lists, designing emails, sending reminders and tracking attendance. And that is before you even think about the follow-up.

Every open day or taster day takes hours of preparation: pulling lists, designing emails, sending reminders and tracking attendance. And that is before you even think about the follow-up.

Frustrated by fragmented systems
Frustrated by fragmented systems

Registrations in one system, emails in another, and results in a spreadsheet. No one has the complete picture, and with every campaign, you're starting from scratch.

Registrations in one system, emails in another, and results in a spreadsheet. No one has the complete picture, and with every campaign, you're starting from scratch.

Unclear rights
Unclear rights

Faculties and departments often work across one another. Who should see what? And who is allowed to edit? Without clear roles and permissions, this leads to mistakes and duplicated effort.

Faculties and departments often work across one another. Who should see what? And who is allowed to edit? Without clear roles and permissions, this leads to mistakes and duplicated effort.

How Hippocampus helps you

Create activities
in minutes

Create activities
in minutes

Arrange an open day, taster session or exhibition presentation through an easy-to-use wizard. Hippocampus automatically manages the registration page, capacity planning, and matches the right students based on their interests. No spreadsheets, no separate tools.

Arrange an open day, taster session or exhibition presentation through an easy-to-use wizard. Hippocampus automatically manages the registration page, capacity planning, and matches the right students based on their interests. No spreadsheets, no separate tools.

How It Works

Hippocampus dashboard featuring the 'Add new open day' form for scheduling an event
dashboard screen
The Hippocampus dashboard, featuring Activity Automations and a clear overview of scheduled emails and SMS messages
dashboard screen

Activity Automation:
Set it up once

Activity Automation:
set it up once

For each type of activity, you craft your email sequence just once: invitation, reminder, confirmation, evaluation. With each new activity of that type, the entire journey runs automatically. No more manual follow-ups — Hippocampus handles the sending, while you steer the outcomes.

For each type of activity, you craft your email sequence just once: invitation, reminder, confirmation, evaluation. With each new activity of that type, the entire journey runs automatically. No more manual follow-ups — Hippocampus handles the sending, while you steer the outcomes.

See how Activity Automation works

Roles and permissions:
the right access for everyone

Roles and permissions:
the right access for everyone

Provide faculties and programmes with their own workspace, tailored precisely to the access they need. Centrally, you maintain a clear overview, while locally, colleagues can independently manage their activities. No hassle about who can view or do what.

Provide faculties and programmes with their own workspace, tailored precisely to the access they need. Centrally, you maintain a clear overview, while locally, colleagues can independently manage their activities. No hassle about who can view or do what.

More about roles & permissions

The Hippocampus dashboard, featuring the account overview and user role management
dashboard screen activity

OUTCOMES

OUTCOMES

Designed for your everyday work

Streamlined Processes

Create the entire email flow for an event in under a minute.

Branded email templates

Create emails in your own branding with an intuitive drag-and-drop editor

Intelligent audience selection

Filter by interest, stage, or past activities

Roles & permissions

Centralised and decentralised operations with controlled access for each course

Scan application

Scan QR codes at activities, visible immediately in the student profile

Activity reporting

Track real-time attendance and no-shows for every event